Sample Clerical Job Description

Sample Clerical Job Description Clerical Job Description The clerical job description details the tasks and activities common to a range of clerical jobs. Clerical jobs are found in many different employment environments but successful job performance typically requires certain clerical skills and abilities which are outlined in this job description. A number of clerical jobs start off as an entry level position but often expand into a more complex career role with experience. Adapt this sample job description to meet the clerical and administrative duties and responsibilities of your specific clerical position. CLERICAL JOB DESCRIPTION General PurposeTo provide administrative and clerical support to ensure the efficient operation of the department or office.Main Job Duties and Responsibilitiesanswering and directing phone callsmaking phone callstaking and distributing messagesorganizing and scheduling appointmentsorganizing and coordinating meetingshandling inquiries and incoming work requestsreviewing files and records to answer requests for informationchecking and distributing documents and correspondencereceiving, sorting and distributing incoming mailmaintaining filing systemscompiling records of office activitiesphotocopying, scanning and faxingsending emailspreparing and sending outgoing mailings and packagestyping documents and correspondencechecking and entering dataupdating and maintaining databasescoordinating work flowcontrolling basic accounting functions such as checking invoices and making depositsmanaging petty cashmonitoring and ordering inventory of office supplieskeeping office area neat and tidyE ducation and Experienceknowledge of relevant software applications including MS Officeproficient in use of email and internetgood numeracy skillsaccurate keyboard skillsknowledge of office management systems and proceduresknowledge of administrative proceduresknowledge of basic accounting procedureshigh school diploma or equivalentKey Competencies and Skillsorganizational and planningtime management skills and the ability to prioritize workdata managementattention to detail and accuracyproblem-solvingadaptabilitycustomer service orientationteam workcommunication skills - verbal and writtenconfidentiality Clerical Job Description Pages